Production and Admin Executive

About us
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TwelfthMan is a dynamic and forward-thinking agency specializing in Design in the sports sector. We are dedicated to delivering high-quality content and innovative solutions that engage and inspire our audience. As a key player in the sports industry, we pride ourselves on our passionate and talented team who are committed to excellence and creativity.

Quality control
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• Support in proofreading and quality control on design deliverables
• Work closely with the Design team & Client Services team to review projects,
• Identify areas of improvement and ensure deliverables meet company standards before final submission.

Project Administration

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• Project files organisation
• Update and track project statuses across various programs

Invoice & Purchase Order Management

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• Support Client Service team in the creation and tracking of invoices and purchase orders.

Team Collaboration

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• Collaborate effectively with designers and Client Services team to ensure smooth project operations.
• Act as a point of contact for administrative inquiries and assist in resolving project-related issues promptly.

Continuous Improvement

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• Suggest and implement improvements to administrative and quality control processes to increase efficiency and reduce errors.
• Stay informed on best practices for quality assurance, proofreading techniques, and financial management tools.

Requirements

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• Excellent proofreading skills with a strong eye for detail.
• Experience in a quality control or administrative role, preferably within a creative agency or design-focused environment.
• Strong organisational and multitasking abilities, capable of managing multiple projects simultaneously.
• Familiarity with project management tools (e.g. Trello) and financial software (e.g., Xero).
• Proficiency in Microsoft Office Suite and cloud-based file management systems.
• Excellent communication and collaboration skills.
• Ability to work under tight deadlines and manage competing priorities.

Benefits

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• Benefits package.
• Professional development opportunities.
• Flexible working arrangements.
• Collaborative and inclusive team environment.